List of documents produced, maintained and stored by the Information and Privacy Agency (AIP)

 

 

Public documents defined by Article 5 of Law No. 06/L-081 on Access to Public Documents

  • The mission and functions of the public institution;
  • The organizational scheme of the public institution, including that of subordinate units;
  • The basic legislation for the organization, operation and functions of the relevant institution;
  • Daily data on the institution’s public activity, legal and bylaw acts;
  • Strategies and other approved action line documents, in the field of action and functions of the public institution;
  • The detailed list of services that the institution offers to the public, such as: licenses, permits, authorizations, certificates , certifications or other public services, which will also include: procedures and conditions for obtaining them; the necessary documentation and the cost for the realization of the service; the application form for each service and its completion guide; the mandatory deadline for receiving a response to the requested service; the term and the body where the appeal is made, in case of refusal of the answer or non-provision of the service within the mandatory legal term;
  • The contact of the official or units responsible for the publication of documents in your institution.

  

List of public documents produced, held and stored in the Information and Privacy Agency (AIP)

  • Register of by-laws of the Information and Privacy Agency;
  • The plan of by-laws of the Information and Privacy Agency;
  • Decisions derived from the field of the Law on Access to Public Documents;
  • Decisions derived from the field of the Law on the Protection of Personal Data;
  • Decision to allow the authorization for the transfer of personal data;
  • Decision to authorize and allow the use of biometric characteristics;
  • Decision on allowing the authorization of the interconnection of the file systems;
  • Administrative decisions.

 

Annual and periodic reports

  • Annual work report of the Agency;
  • The six-month report of the work of the Agency;
  • Annual summary report on the identification of requests for access to public documents;
  • Annual summary report on the monitoring of web pages of public institutions.
  • Annual financial report;
  • The six-month financial report;
  • Monthly expense report in general form;
  • Monthly expense report in detailed form;
  • Annual report on the implementation of the integrity plan;
  • Six-month report on the implementation of the Integrity Plan;
  • Annual media report;
  • Monthly income report;
  • Report on the implementation of Public Procurement contracts;
  • Annual report on Risk Management;
  • Report of the National Audit Office;
  • Self-assessment report for the internal control system;
  • Annual Report of Human Resources for the Department of Management of Public Officials.

 

Plans and strategies

  • Annual Performance Plan;
  • Inspection plan for the protection of personal data;
  • Integrity Plan 2024-2026;
  • Financial risk management strategy;
  • Annual Personnel Plan.

 

Catalog of forms

Protection of personal data and access to public documents:

  • Complaint form for personal data protection;
  • Form for granting authorization for the transfer of personal data;
  • Form for permission to use of biometric characteristics;
  • Personal data protection checklist;
  • Complaint form for access to public documents.

 

Cooperation with local, regional and international institutions\

  • Cooperation with local institutions (Memoranda of Cooperation);
  • Cooperation with regional and international institutions (Memoranda of Cooperation);
  • Membership lists of the Agency in Regional and International Organizations.

 

Recruitment process

  • Announcements (competitions) for vacant positions;
  • Decisions on the establishment of the commission;
  • Short list of candidates;
  • Final results of the recruitment process.

 

 

Contacts

  • Agency contacts;
  • Email address, phone number;
  • Contact list of Agency officials, (name and surname, position, email and phone number);
  • Contacts of responsible officials assigned according to duties.

 

Notices/Information

  • Notifications for the Agency’s activities;
  • Public calls;
  • Media information;
  • News from the regular activities of the Agency.